A "run it 'til it breaks" approach to vehicle maintenance is one of the most expensive decisions a fleet manager can make. Emergency repairs, unscheduled downtime, and the cost of hiring replacement vehicles can cripple your budget and your operational efficiency. The key to a healthy fleet is proactive, planned maintenance.

The Downside of Reactive Repairs

• Higher Costs: Emergency callouts and last-minute parts orders are always more expensive than planned servicing.
• Lost Revenue: Every hour a vehicle is unexpectedly off the road is an hour it's not earning money.
• Reputational Damage: Failing to meet customer commitments due to vehicle issues can damage your brand's reputation.
• Safety Risks: A poorly maintained vehicle is an unsafe vehicle.

Take Control with Our Maintenance Scheduler

The Maintenance Scheduler in My Fleet Simple (available on Small Business plans and higher) gives you the tools to manage your fleet's health effectively.

• Plan Everything: Schedule all your recurring and one-off jobs, from annual MOTs and services to 6-week inspections and brake checks.
• Track Job Status: Move jobs through a clear workflow: Planned -> Due -> Underway -> Completed. This gives you a real-time overview of all workshop activity.
• Automated Vehicle Status: When a job becomes 'Due' or is marked 'Underway', the vehicle's status is automatically updated to 'Maintenance' on the main dashboard. This prevents it from being accidentally assigned to a driver. Once all active jobs for that vehicle are 'Completed', its status reverts to 'Operational'.
• Digital Document Storage: Upload quotes, invoices, and photos of completed work directly to the job. This creates a complete, auditable history for every vehicle in your fleet, accessible anytime, anywhere.

Stop letting your vehicles dictate your schedule. With My Fleet Simple, you can plan ahead, reduce downtime, and take control of your maintenance budget.