Managing a driver rota for a busy fleet can feel like a full-time job in itself. Who's available? Who's on holiday? Who has completed their checks for the day? Trying to coordinate this across multiple channels is inefficient and leads to costly mistakes.

The Pain of Manual Scheduling

When you rely on manual methods, you invite problems:

• Miscommunication: A driver thought they were on the early shift, but you had them down for lates.
• No Central View: It's impossible to see at a glance who is available and who isn't.
• Compliance Gaps: How do you know if a driver scheduled for work has actually completed their mandatory pre-shift vehicle check?
• Last-Minute Scrambles: A driver calls in sick, and you spend the next hour frantically calling around to find cover.

Introducing the My Fleet Simple Rota

Our Rota & Scheduling feature (available on Medium Business plans and higher) is designed to eliminate this chaos. It's a comprehensive, interactive calendar that gives you complete control.

• Centralised Planning: As a manager, you can see the entire team's schedule in one place. Create new shifts, assign them to drivers, and see who has accepted their work.
• Worker Empowerment: Drivers can view their personal rota, accept or reject shifts, and even set their own unavailability for things like holidays or appointments. This drastically reduces the back-and-forth communication.
• Automated Conflict Resolution: If a driver marks themselves as unavailable on a day they have an accepted shift, the system will automatically cancel it and log the reason, keeping the rota accurate.
• Integrated Compliance: The main dashboard links directly to the rota. The "Today's Rota" summary shows you exactly how many of your scheduled drivers have completed their start-of-shift checks, helping you enforce safety procedures.

With the My Fleet Simple Rota, you can build fair and efficient schedules, reduce admin time, and ensure you always have the right people in the right place.